How to Convert a Bank Statement PDF to Excel for Free
A PDF statement is designed to be read, not calculated. To budget, reconcile, or do taxes from it, you need the transactions as spreadsheet rows. Here are the free options, in order.
Option 1 — Download a CSV from your bank (best, when available)
Sign in to online banking on a desktop, find Download / Export near your transaction list, pick a date range, and choose CSV or Excel. That file opens straight in Excel with no conversion. Not every bank offers it, and it doesn't help if all you have is the monthly PDF.
Option 2 — Excel's built-in PDF import
If you have Microsoft 365 / Excel 2019 or later on Windows: Data > Get Data > From File > From PDF. It works well on clean PDFs and nothing leaves your computer. It can struggle on unusual layouts.
Option 3 — A free converter (when you only have the PDF)
- Download the statement PDF from your bank.
- Go to statementwizard.ai and drop the PDF in.
- No account needed for your first file (guests: up to 3 a day). Wait 30–90 seconds, download Excel or CSV.
- Check the totals against the PDF before you rely on them.
Why this one: it's free for the first file, the original PDF is deleted in about 10 minutes, and account numbers, card numbers, government IDs, emails, and phone numbers are masked before the AI extracts the transactions. A free Basic signup keeps 12 months of history.
What to watch out for with any converter
Bank statements contain your account number, address, and spending history. Before you upload one anywhere, check: does it say how long it keeps your file, and does it mask sensitive fields? If it doesn't say, don't upload. And always verify totals against the original PDF — no converter is perfect on every layout.
Check your work
Check the totals against the PDF before you rely on them. And always verify totals against the original PDF — no converter is perfect on every layout.
Privacy
The original PDF is deleted in about 10 minutes, and account numbers, card numbers, government IDs, emails, and phone numbers are masked before the AI extracts the transactions. A free Basic signup keeps 12 months of history.
Troubleshooting
What files are supported?
PDF only, up to 10 MB per file, one file at a time for guests.
Password-protected PDFs fail
Remove the password in your PDF reader first, or download a fresh copy from the bank.
Poor image quality may not convert well
Use the PDF downloaded from your bank, not a photo.